- Classroom lesson activities
- Worksheet master copies
- Professional documents
- Conference materials
- Concert programs
From there, utilize binders (can you tell I *love* a good binder…) with folders and/or dividers to further sort the above categories into more specific units:
Classroom Lesson Activities
These aren't necessarily my daily lesson plans (those are digitally saved), but rather supplemental lesson activities, song sheets, and other lesson resources that I use regularly. These are sorted by grade level and within those grade levels, grouped by season (fall, winter, spring/summer).
Worksheet Master Copies
Keep ONE master copy of student worksheets/handouts you like and use during the year. These can also be divided by grade level, then further subdivided by unit, month, or season. DON'T HOLD ON TO ANY EXTRA COPIES!! Since I make copies according to class list student numbers, the only extras I end up with are 5 or so in case of a new incoming student or if a student's copy gets destroyed by accident. At the end of the school year, these extra copies go straight into the recycling bin.
Teaching certificates, evaluations, SGOs/SLOs/PLOs, PD certificates all organized by academic year.
Please, don't be like me and keep every handout, freebie octavo, worksheet, and brochure you've ever received from all the conferences you attend over the years. TOO MUCH!! After arriving home from a conference or workshop, take a moment to sit down and go through your bag of goodies and only keep what you find valuable to your teaching, file that....trash the rest. I sorted mine into categories such as “Piano, Singing, Rhythm, Special Needs, Orff, Movement” and so on. If you aren't sure about something, hold on to it for one year. But JUST ONE. After that, sit and purge.
Keep one program copy of each concert you conduct and use binder dividers to group them by school year. If you don’t print programs for your concerts, then simply make a list of the concert name, grade(s), date, and song selections as a reference and file that (if you prefer, those lists could be kept digitally).
This includes school portrait and faculty group pictures, pictures of yourself with students, pictures or articles from media (newspapers, online write-ups), and maybe even picture documentation of special classroom projects you've done. Again, utilize binder dividers to organize these by academic year.